HSB JAPAN is pleased to inform our valued customers and partners of the change in our company address effective from July 23, 2024, as follows:
Old Address: 〒160-0023 東京都新宿区西新宿7-6-8 アイアイビル3F
New Address: 〒130-0026 東京都墨田区両国1-3-12 (925両国第2ビル) 03-5937-2465
From the effective date, please send all correspondence to the new address above. All other functions and information related to our company remain unchanged.
We sincerely thank you for your cooperation and support in the past and look forward to your continued collaboration and support in the future. Thank you very much! Sincerely, HSB JAPAN
Notice of Head Office Relocation
HOW TO GET THE RESIDENCE TAX EXEMPTION IN 2023
For many foreign employees residing in Japan, understanding the nuances of local taxes can be a daunting task. Particularly, the residence tax, which is often a significant annual expense, poses a challenge. However, 2023 brings an opportunity for these expatriates to apply for a residence tax exemption, potentially easing their financial burden.
The eligibility for this exemption and the percentage of tax relief granted is directly linked to the individual’s total personal income earned in the previous year, 2022 in this case. This correlation underscores the importance of maintaining accurate financial records and being aware of one’s income status.
To efficiently navigate this process, foreign workers in Japan need to be meticulous in preparing and submitting several key documents. These documents play a crucial role in determining eligibility and the extent of the exemption. The required documents include:
Beneficiaries Registration Form: This form is a critical component of the application process. It officially registers the applicant for consideration under the tax exemption program.
Certificate of Relationship with the Dependent: Applicants must provide proof of their relationship with any dependents mentioned in the registration form. This is essential to validate claims for exemptions based on financial responsibilities for dependents.
Proof of Financial Support: An invoice or bank statement confirming the monthly financial contribution towards the dependent’s upkeep is required. This document serves as evidence of ongoing financial obligations, which can significantly impact the exemption status.
Choosing a Reliable Money Transfer Bank: For foreign workers supporting dependents back in their home countries, selecting a reputable bank for international money transfers is crucial. This choice ensures that financial support is sent reliably and efficiently, which is essential for maintaining eligibility for tax exemptions.
While the process might seem complex, it’s a strategic move for foreign workers aiming to optimize their financial situation in Japan. It’s not just about reducing the immediate financial strain but also about understanding and adapting to the local tax environment.
For those unfamiliar with the Japanese tax system or who find the documentation process overwhelming, seeking professional advice is recommended. Tax consultants or financial advisors can provide personalized guidance, ensuring that all requirements are met accurately and efficiently.
In summary, the residence tax exemption in Japan for 2023 is a significant opportunity for foreign employees to alleviate some of their tax burdens. By understanding the requirements, diligently preparing the necessary documentation, and possibly seeking expert advice, foreign workers in Japan can navigate this process successfully and benefit financially.
Contact HSB JAPAN to get the Residence Tax Exemption
Navigating the Complexities of Pension Lump-sum in Japan: A Guide for Foreign Workers
Understanding the Intricacies of Pension Lump-sum
Foreign workers in Japan often consider the Pension Lump-sum payment as a part of their retirement planning. However, navigating the complexities of this system can be challenging. There are several critical issues and common mistakes that need to be addressed to ensure a perfect process.
Foreign workers in Japan
The Misconception About Minimum Requirements
Many believe that paying the Pension Lump-sum system for a minimum of six months and possessing a certificate proving a return to their home country for at least two months suffices. However, this is a misconception. The crucial aspect often overlooked is the need to update your residence status in Japan before leaving the country. This step is vital for the successful processing of your Pension Lump-sum. If there’s any uncertainty, it’s advisable to get in touch with your former employer in Japan for confirmation and assistance.
Residence Status and Pension Payments
Another common error occurs when individuals return to their home countries but fail to update their residence status in Japan. It’s essential to formally cut off your residence address in Japan. Continuing to pay into the pension system without updating your residence status can lead to complications. This oversight could potentially disqualify you from applying for the Pension Lump-sum. Therefore, it is crucial to complete all necessary administrative procedures before leaving Japan.
Long-Term Contributions and Pension Benefits
For those who have contributed to the pension insurance for more than ten years, there’s a significant policy shift to be aware of. Upon reaching the age of 65, the Japanese pension authority automatically converts your status to a regular pension beneficiary. This means you will no longer be eligible for the Lump-sum payment, but rather will receive ongoing pension benefits. It’s important to plan accordingly, especially if you are nearing this ten-year threshold.
Seeking Professional Assistance
Navigating the pension system in Japan, especially for foreigners, can be a daunting task. If you are facing difficulties or have uncertainties regarding the application process for Pension Lump-sum, seeking professional guidance is advisable. Organizations like HSB JAPAN specialize in providing detailed advice and assistance to ensure that you receive the benefits you are entitled to without unnecessary complications.
THE INCOME OF THIS YEAR IS LOWER THAN BEFORE – CAN EMPLOYEES APPLY FOR A RESIDENCE TAX DISPENSATION?
Can laborers apply for a residence tax deduction when this year’s earnings are less than the previous year’s?” is one of the questions that are more interesting to foreigners working in Japan. The resident tax is a popular tax for most residents having a job here (such as overseas students, engineers or housewives doing part-time jobs and so on). So what is the resident tax dispensation, the conditions to receive these benefits or which steps do the procedure include. This article will access some important information concerning this topic.
What is the resident tax exemption?
“The resident tax exemption” policy is set up to assist low-income earners to remove the tax burden by the Japanese Government. Each locality will have different regulations regarding procedures and the proportion of tax exemption. For example, the authority in some places adopted this policy with a 100% deduction, however, others only agree to reduce it to 30-50% of the total resident tax.
So who is the resident tax exemption applied?
First of all, employees in the period of receiving unemployment insurance.
Secondly, employees have lower income than last year.
Thirdly, disabled people or citizens are out of working age.
Fourthly, people impacted by natural disasters.
Finally, workers send money to caregivers.
Not all laborers working in Japan can recognize that they are eligible for resident tax exemption so this information that HSB JAPAN will mention below partly helps everyone better understand tax deduction and concerned procedures. Since then, workers will have a clear orientation in completing the procedures for applying for tax exemption.
The procedures for applying for the resident tax exemption
Although each locality has distant regulations about the procedure, method of application, it is compulsory that employees need to know the following essential documents to submit an application for resident tax exemption:
Labor status certificate or proof that you are receiving unemployment insurance.
Income certificate
Balance confirmation
Of course, before submitting an application for a residence tax exemption, you can get in touch with the local resident tax office to review certain essential details like:
Does the local government have the policy to reduce the resident tax?
What criteria must you meet to qualify?
When can you begin to engage in the resident tax exemption?
Although the Japanese government adopted many policies to support disadvantaged people regardless of whether they are natives or foreigners, a few people working here understand their own rights. In response to this issue, HSB JAPAN was founded with the goal of offering the best advisory services for foreign workers in Japan who have a demand to receive tax refund/dispensation, supporting clients in obtaining the highest amount.
Tax Refund and Tax Deduction When Attending Furusato nozei
Furusato nozei is not basically a type of tax to pay, instead, it’s a regime in which the residents can distribute their effort in building and developing local regions in Japan through personal monetary donations. In addition, they will also get back the local specialties, like fruits, food, and others, from that locality as a thank-you gift.
However, when engaging in the Furusato nozei, have you ever wondered about the amount of reduced income tax or whether you can get a residence tax refund in Japan?
As a result, in this blog, we will take a further look at the regulations for a tax deduction and refund for Furusato nozei’s participants.
What can you receive when taking part in Furusato nozei?
Besides the thank-you gifts which the local regions give you, you can also get a residence tax deduction according to the amount of money you donated which will be subtracted from 2000 yen.
You can get thank-you gifts from the local areas you attend Furusato nozei.
In addition, you may also be eligible for a refund of a portion of the individual income tax you have paid.
Types of tax deduction and tax refund in Japan in Furusato nozei
In general, there are two types of tax deduction and tax refund in Japan when a taxpayer decides to join the Furusato nozei regime.
Contribution to up to 5 localities: If you attend Furusato nozei in more than 5 local regions, you will receive a residence tax deduction and individual income tax refund in Japan.
Contribution to less than 5 localities: In contrast, if you make a contribution to no more than 5 localities, you will only get a residence tax deduction.
There are two types of tax deduction and tax refund in Japan in the Furusato nozei regime.
Normally, to get a residence tax deduction and income tax refund in Japan, Furusato nozei’s participants must file a tax declaration.
Individual income tax refund in Japan
As mentioned above, you can only get an individual income tax refund in Japan if you engage in Furusato nozei in up to 5 localities. Still, to get a tax refund in Japan, tax declaration procedures are required.
After filing a tax declaration, the refund money will be transferred to your bank account in around one month or one month and a half.
The refund money will be transferred to your bank account.
For instance, if you make the declaration procedures on February 15th, then the estimated time you will get your cashback will be at the beginning of March.
Residence tax deduction
First and foremost, you should make clear that individual income tax can be refunded; on the other hand, the residence tax cannot. Instead, it will only be deducted.
In addition, the maximum amount of money deducted is basically based on your monthly income; hence, it will vary for different residents. At the limit, the tax deducted is calculated as the amount of monetary contribution minus 2000 yen.
Besides, the deducted residence tax will be valid for the next year after you attend Furusato nozei.
For instance, you register for Furusato nozei in 2017 and file for tax declaration procedures in February 2018. Then, the tax department will send your tax information to the locality. It also means you will get your residence tax deducted from June 2018 to May 2019.
You will receive your residence tax deducted in the year after attending Furusato nozei.
Finally, when starting the residence tax collection in June, the local tax department will send you a notification form, where you can check the amount of tax deduction. Otherwise, you can check it out in the monthly salary form.
Final thoughts
In general, when attending the Furusato nozei regime, there are several benefits, as you can receive plenty of local gifts, a residence tax deduction, and an income tax refund in Japan.
We hope that all of the information above can help resolve some of your inquiries regarding tax deductions and a tax refund in Japan.
Still, you may wonder if you have to follow any requirements with the documents to get your application accepted.
Hence, in this blog, we will delineate the detailed conditions for the documents you submit to successfully get a Japan tax return.
What is a japan tax refund?
A tax refund is a payment made to a taxpayer to cover any overpayments made to the state governments.
While refunds are frequently seen by taxpayers as a windfall or a lucky break, they frequently represent what amounts to an interest-free loan that the taxpayer paid to the government.
Why should you submit for a Japan tax refund?
Taxpayers receive refunds for a variety of reasons or may even owe the government money in some circumstances.
Taxpayers may receive refunds for a variety of reasons.
When too much money is withheld from their taxes, the taxpayer gets a refund at the end of the year. If you overspend your estimated taxes and are self-employed, you also receive a Japan tax refund.
Still, you might think of this additional revenue as free money, but in reality, it’s more like a loan you gave the IRS without charging interest. If you overestimate your tax liability, you will owe money to the government.
However, you can only get a Japan tax refund if you’ve never applied for a tax reduction.
How can you submit for a Japan tax refund
If you’re a foreigner living in Japan for about one year, you can file and get your Japan tax return in two ways, through the tax department (Zeimusho) and local administration. Or, you can ask somebody for help.
Through the tax department (Zeimusho)
If you decide to handle this process on your own, you can conduct it on the Internet or directly come to the local Tax Department (Zeimusho) or People’s Committee according to where you currently live. They will show you detailed instructions to easily follow.
Ask for help
You can ask your company’s legal officer to apply for a Japan tax refund on your behalf. All you have to do is to provide them with adequate personal documents to make the procedure run smoothly.
Currently, one of the most trustworthy and top-rated services is that of HSB JAPAN. The staff will give you comprehensive assistance in submitting for a Japan tax refund as well as resolve any of your inquiries regarding this topic.
Currently, one of the most trustworthy and top-rated services is that of HSB JAPAN.
Otherwise, you can join HSB JAPAN’s Facebook fan page to discuss more Japanese tax refunds and pensions with other foreigners residing in Japan.
Pay taxes in Japan
First and foremost, you must pay two types of taxes when living in Japan. They are individual income tax and residence tax. However, to do this, your annual income must be over 130,000 yen according to Japanese law and currency. Otherwise, you cannot pay taxes and receive a Japan tax return.
Prepare adequate documents to submit for a Japan tax refund
To claim a tax refund in Japan, you will be required to submit some obligatory documents. We will now list them out and explain to you why.
Resident card
You must submit a photocopy of your resident card with both the front and back sides.
You must submit a photocopy of your resident card with both the front and back sides.
It is extremely necessary as your resident card displays information about your name, address, length of stay, and other details. So, make sure you don’t forget this!
Gensen
Gensen, or gensenchoshuhyou, is a withholding tax slip in English.
Submit a withholding tax slip.
Particularly, a gensen will be an extremely crucial document if you want to send in an application to get a Japan tax refund. It will display and prove your personal earnings and withheld taxes throughout the year.
In addition, there are some requirements related to your withholding tax slip that you should carefully prepare:
You will not be able to get a Japan tax refund if gensen doesn’t show the amount of tax withheld from your salary.
The picture of gensen must include full information (year, your company’s name and address, employee’s name, etc.)
Only the gensen taken directly from your company is official accepted.
Remittance history
Remittances are money transfers to family or friends in your home countries. These payments play an important role in the lives of many people, supporting families and communities.
Therefore, if you want to apply for a Japan tax refund, you must include these documents as they will prove to the tax office the information you submitted. It includes who you sent remittances to, how much, and the date of transactions.
Remittance history includes your cash transactions.
Moreover, the number of dependents you have also affects the amount of Japan tax refund you receive. For instance, with 1 dependent, you can get a tax refund for income tax at 19,300 Yen and residence tax at 35,500 Yen per year.
Birth Certificates
A birth certificate is a document that lists the full name, date of birth, place of birth, parent’s full name, and other identifying information of a person. It is typically issued by the government agency responsible for vital records. So, why do you need to submit your and your family members’ birth certificates?
That is to prove your relationship with the dependents. For instance, the tax office will check your parents’ information on your birth certificate if you send them remittances.
You will need to submit your birth certificates to validate your relationship with dependents.
However, some of the other tax offices may require you to submit your parents’ marriage certificate so that they can check for further validity.
Cash card bank certificates
When you are living in Japan, you can get a Japan tax refund of your individual income and residence tax by using a Cash Card.
To do this, after presenting your remittance history and passport to the Japanese Tax Office, you will be able to get a Japan tax refund and the money will be transferred to the bank account you submitted.
The money will be transferred to the bank account you submitted.
Other requirements
Time for getting a Japan tax refund
If you’re looking to get a Japan tax refund, remember that the maximum amount of tax refund you can get is within the last 5 years. It means you can file for a Japan tax refund for each year separately, or you can just wait for about 5 years to withdraw a Japan tax refund in bulk.
If you’re looking to get a Japan tax refund, remember that the maximum amount of tax refund you can get is within the last 5 years.
If you have any questions about the tax refund process, or if you need help filing your return, contact us via the HSB JAPAN Website or Facebook, and we will answer all of your inquiries.
Remittances to dependents
If you have two or more dependents, you should send them remittances into separate bank accounts. Moreover, the name of the bank accounts must correspond with the dependents’ names you submitted.
In addition, you must have remittance receipts to get a Japan tax refund. It won’t be approved if you come back to your home country and give the money hand-in-hand to your dependents.
The number of dependents should not exceed four individuals to get a Japan tax refund.
Although the more dependents you have to take care of, the more money you get back, you should not list too many dependents as it may be a sign of avoiding paying taxes. Instead, 4 dependents will be an appropriate number.
Final words
All in all, the process of withdrawing a Japan tax refund may not be as complicated and time-consuming as you might think. Just strictly follow the directions and you can get through it with ease.
How to Claim Your Income Tax Refund in Japan in 2022
If you are foreigners who have lived in Japan for nearly a year, you may hear about the term “income tax refund” and wonder what it is and whether you are eligible to receive it.
This blog will give you a general understanding of income tax and how you can claim your income tax refund in Japan.
What is individual income tax in Japan?
First, you should know the definition of income tax because it’s one of the two main types of taxes you have to pay when living in Japan.
You must pay two taxes when living in Japan.
In general, income tax is the tax levied by the government depending on your annual income. Hence, the tax year is from January 1st to December 31st. Meanwhile, the due date for an income tax refund in Japan is normally on March 15th.
Particularly, the levy will be taken out of the paychecks of students, trainees, and workers for contracting businesses. If you are employed by a business without a written contract, you must self-declare your taxes and file them by March 15th.
Who has to pay income tax in Japan?
Everyone living in Japan must pay individual income tax according to law, except for people who have amounts of incomebelow 130,000 yen per year.
On the other hand, other residents have to pay tax as follow:
Permanent resident taxpayers: the tax is based on their income in Japan and nationwide.
Non-permanent resident taxpayers: they are taxed on all of their income, excluding foreign-source income (including, potentially, certain capital gains) that is not paid into or remitted to Japan, as well as, potentially, a portion of their foreign-source income.
Who could be entitled to get an income tax refund in Japan?
You are allowed to get an income tax refund in Japan in three circumstances.
In three situations, you are allowed to get an income tax refund in Japan.
You have been a foreigner working in Japan for more than a year with an amount of income more than 130,000 yen per year.
Your legal spouse is a Japanese person.
You send remittances back to family dependents in your home country. The more dependents you have to take care of, the more income tax refund in Japan you receive.
How to claim your income tax refund in Japan
It is a significantly important step as we can show you how you can claim your income tax refund in Japan yearly. All you have to do is go to the tax office and prepare adequate documents, including:
1. A photocopy of your residence card (both front and back sides).
Submit a photocopy of your residence card (both front and back sides).
2. A photocopy of your last-year withholding tax slip. However, if you have two or more jobs, you need to submit the corresponding number of withholding tax slips to get the right amount of income tax refund in Japan.
Submit a photocopy of your last-year withholding tax slip.
3. Any necessary document that can clearly state your relationships with the dependents to whom you send remittances. For example, birth certificates, legal marriage contracts, and others.
You can submit your birth certificate to prove the relationships with your parents, etc.
4. Your regular remittance receipts
Submit your regular remittance receipts.
In addition, you have to give them your bank account to receive the income tax refund in Japan after a few weeks.
Finally, to get further information about the income tax refund in Japan in more detail, you can contact HSB JAPAN for full support and consultation.
Final thoughts
All in all, we hope that all of the information above helps you have a brief understanding of the income tax refund in Japan. You can start applying and getting money right now by just following the instructions and preparing all of the required documents to avoid delays.
Contact us via Facebook: https://www.facebook.com/taxrefundinjapan
3. Income tax return for foreigners who quit from work or left Japan.
We not only help you minimize the amount of tax payable to the Japanese government, but also help to refund the amount of tax arrears in previous years with comprehensive support, bringing convenience, assurance and transparent to our customers.
Reasons for Choosing Us
– We have cooperated with experienced tax advisory MASAO ISHIWATARI. Since 2013 we have assisted thousands of customers to claim their tax return.
– Trust and Achievements
– Support in multiple languages
INCOME TAX – RESIDENCE TAX
Income Tax
All individuals living and working in Japan are obligated to pay income tax (所得税: し ょ と く ぜ い). The amount of tax payable will depend on the annual income.
Income less than 130,000 yen / year will not be charged income tax.
Students, trainees and employees at a contracting company will have the tax deducted directly from their salaries. If you work for a company without a contract, you will have to self-declare tax and must file it by March 15 of the following fiscal year. If you pay taxes by bank transfer, the deadline is April.
Residence Tax
Residence tax is the amount of money that people living in the city must pay to the local tax office to contribute to the maintenance of the local social-welfare services. Residence tax is a tax that every individual with income in a year over the limit (103,000 yen / year) must pay, regardless of whether you are a student, international students, or foreigners.
Residence tax is calculated based on the income of the previous year. Therefore, your first year in Japan you don’t have to pay for this tax. However, the following year, Tax authorities will rely on your income in the previous year to calculate the amount of tax you have to pay.
